Employment Opportunity: Business Office Administrator

Organization:	The Canadian Baptist Theological Seminary and College	Location:	200 Seminary View, Cochrane, Alberta
Salary/Wage:	$65,000-$75,000/year	Status:	Full time 40 hr/week
Department:	Business Office	Posting Date:	March 11-25th, 2025

Responsibilities:

The Business Office Administrator is responsible for Receivables, Payables, Bank Deposits, and Payroll and provides support to the Chief Financial Officer.

Functions

● Generate invoices for student tuition & fees, student rent, guest housing, facility bookings and miscellaneous charges

● Communicate and follow up with students for payment of their tuition fees and rent in a timely manner

● Collect tuition fees and post them into student accounts in Sonis/QuickBooks

● Administer and process student aid and scholarship transactions

● Record all transactions and ensure information is up to date and accurate

● Investigate and report on any irregularities or delinquent student accounts to the Chief Financial Officer

● Maintain efficient filing system of student files

● Produce T2202A Tuition Receipts and T4A Scholarship Receipts annually

● Receive, review and verify vendor invoices

● Sort, verify GL code and clarify any unusual or questionable invoices

● Enter and upload vendor invoices into QuickBooks

● Prepare and perform check runs

● Prepare and process electronic transfer and payments

● Ensure all vendor invoices are processed in timely manner

● Maintain vendor files

● Maintain confidentiality and security of all financial information

● Prepare bank deposits for all funds received by CBTSC

● Take deposits to ATB Financial

● Run direct debit transactions through on-line banking

● Ensure all deposits are entered in QuickBooks in a timely manner

● Responsible for all aspects of payroll

Ø Other:

● Assist with month-end accounting procedures

● Participate as a member of the scholarship committee

● Carry out other tasks as assigned by supervisor

Requirements

● Strong interpersonal and customer service skills

● Strong analytical and problem-solving skills

● Strong team player with the ability to work independently

● Effective organizational skills and multitasking abilities

● Excellent oral and written communications skills

● Must be detailed oriented and able to plan/prioritize tasks and projects

● Strong spreadsheet skills

● Must has demonstrated success in mastering new info technology systems and applications

● Must have experience with accounting cycle processes

● Able to assess problems to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

● Preferably be experienced working in a financial office of a moderately sized education institute or non-profit organization

● Preferably have payment systems experience

● Preferably have experience using QuickBooks desktop and QuickBooks online

● Preferably educated in business management or accounting

● Preferably payroll compliance certified with the NPI

Application Procedure

All interested candidates please submit your resume and cover letter to: hiring@cbtsc.ca

We thank all interested applicants, however only those selected for further consideration will be contacted