Organization: | The Canadian Baptist Theological Seminary and College | Location: | 200 Seminary View, Cochrane, Alberta |
Salary/Wage: | $65,000-$75,000/year | Status: | Full time 40 hr/week |
Department: | Business Office
| Posting Date: | March 11-25th, 2025 |
Responsibilities:
The Business Office Administrator is responsible for Receivables, Payables, Bank Deposits, and Payroll and provides support to the Chief Financial Officer.
Functions
● Generate invoices for student tuition & fees, student rent, guest housing, facility bookings and miscellaneous charges
● Communicate and follow up with students for payment of their tuition fees and rent in a timely manner
● Collect tuition fees and post them into student accounts in Sonis/QuickBooks
● Administer and process student aid and scholarship transactions
● Record all transactions and ensure information is up to date and accurate
● Investigate and report on any irregularities or delinquent student accounts to the Chief Financial Officer
● Maintain efficient filing system of student files
● Produce T2202A Tuition Receipts and T4A Scholarship Receipts annually
● Receive, review and verify vendor invoices
● Sort, verify GL code and clarify any unusual or questionable invoices
● Enter and upload vendor invoices into QuickBooks
● Prepare and perform check runs
● Prepare and process electronic transfer and payments
● Ensure all vendor invoices are processed in timely manner
● Maintain vendor files
● Maintain confidentiality and security of all financial information
● Prepare bank deposits for all funds received by CBTSC
● Take deposits to ATB Financial
● Run direct debit transactions through on-line banking
● Ensure all deposits are entered in QuickBooks in a timely manner
● Responsible for all aspects of payroll
Ø Other:
● Assist with month-end accounting procedures
● Participate as a member of the scholarship committee
● Carry out other tasks as assigned by supervisor
Requirements
● Strong interpersonal and customer service skills
● Strong analytical and problem-solving skills
● Strong team player with the ability to work independently
● Effective organizational skills and multitasking abilities
● Excellent oral and written communications skills
● Must be detailed oriented and able to plan/prioritize tasks and projects
● Strong spreadsheet skills
● Must has demonstrated success in mastering new info technology systems and applications
● Must have experience with accounting cycle processes
● Able to assess problems to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
● Preferably be experienced working in a financial office of a moderately sized education institute or non-profit organization
● Preferably have payment systems experience
● Preferably have experience using QuickBooks desktop and QuickBooks online
● Preferably educated in business management or accounting
● Preferably payroll compliance certified with the NPI
Application Procedure
All interested candidates please submit your resume and cover letter to: hiring@cbtsc.ca
We thank all interested applicants, however only those selected for further consideration will be contacted
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